29 September 2026 · Money review · Payments
Recorded, claimed and bank-verified: reading the money
Understand the different questions answered by sales, payment records, settlement checks and verified bank evidence.
A busy day's sales can be encouraging. They still do not answer every question about cash, outstanding credit or delivery settlements. Begin a review by naming the figure and the period it covers.
Start with the measure
Sales describe the transactions included in the selected report. A recorded receipt describes a payment entered through a workflow. A settlement statement describes what a provider reports. Bank verification adds the required evidence that a relevant amount reached the bank.
Do not exchange those labels because two totals happen to be similar. Compare the same outlet, period and definition, then open the source records behind a difference.
Own-QR receipts need a reference check
When the restaurant records money received on its own QR, that receipt remains unverified until an authorised person checks and records the required bank reference. The unverified amount stays separately visible.
Recording a payment at the counter is therefore not the final verification step. Check the source payment and reference before following up or repeating a payment action. A failed print is not proof that a payment failed.
A difference is a question to investigate
Supported settlement-file checks compare the available order, statement and contract evidence. A missing order, a deduction or a mismatch may need more information before it can be resolved.
Keep expected, claimed and bank-verified amounts distinct. A provider agreeing to a claim is not by itself proof of recovery. A balanced accounting journal also does not establish bank credit.
The Leak digest highlights patterns such as unusual reductions or payment exceptions. Treat the signal as a prompt to review its records, not a verdict about a staff member or a confirmed loss.
Keep guest questions with the bill
An owner can review a guest's bill question alongside the relevant order information. Read the bill and payment context before deciding how to respond. The review does not itself promise a refund or a particular resolution time.
Make the handoff useful
Before sharing reports with your accountant, confirm the outlet, reporting window and purpose of each export. Review the actual company's accounting import and statutory requirements with them.
The finance product explains these review tools. The day-review walkthrough uses illustrative sample records: its sales charts are product examples, not customer revenue or recovered-money claims.