Exports for your accountant

What this product is, for your accountant's purposes

Keystonne is where your sales happen. It is not your books of record, and it does not file anything with anyone. Everything below produces a file your accountant loads into the software they actually file from — Tally, Zoho Books, BUSY, or the return portal itself.

Saying that plainly saves an argument later. If a figure has to be defended to a tax officer, it is defended from the books, and these exports are how the books learn what you sold.

Picking a period

The whole page runs on one period control at the top: today, this week, or this month. Every file you download below is that period, and the summary above the cards — how many invoices, the taxable value, the exempt value, aggregator value, tax and total — is the same period too. Check that summary before you download; it is the cheapest way to notice you exported the wrong month.

The files

• GSTR-1 register — rate-wise outward supplies, split business-to-business and business-to-consumer. Free on every plan, always.
• GSTR-3B summary — the monthly outward-supply summary, with the aggregator-remitted and inter-State parts separated out. On a paid plan.
• Tally XML — sales vouchers your accountant imports directly.
• Zoho Books CSV — line-item invoices for import.
• BUSY CSV — a sales import file.
• Attendance CSV — staff attendance for the period, payroll excluded.

Four of these sit on a paid plan — GSTR-3B, Tally, Zoho Books and BUSY. The GSTR-1 register is the one that is free on every plan, and it always will be.

The import pack, if your accountant uses Zoho Books

Four more sheets sit below the main cards: vendors, purchase bills, expenses, and customer payments. They are the things an accountant needs beyond your sales.

Load vendors first, then bills. Zoho Books creates a fresh contact for any vendor name it does not already recognise, so bills loaded first leave a duplicate contact behind every single one, and untangling that afterwards is a bad afternoon. The vendors sheet covers all your vendors rather than only this period's, which is what makes it a safe first import.

Sharing with your accountant instead of emailing files

The four formats in the picker — GSTR-1, Tally, Zoho Books and BUSY — can each be turned into a read-only link that regenerates that exact period in that exact format. It lasts thirty days and then stops working. The GSTR-3B summary and the attendance file are direct downloads with no link to share.

Two things to know before you send one. Minting a link asks for your two-step verification code first, because a thirty-day address that hands a full period's register to somebody with no account at all is the widest thing you can open in this product. And anyone holding the link can download it until it expires — there is no second check at the other end, so treat it like the file itself.

The two things accountants ask about

Sample data is never in a download. A new account carries a few sample supplies so the screens are not empty, and every file here leaves them out. The page tells you how many were excluded for the period, so the gap between a dashboard figure and a file is stated rather than found.

A gap in your bill numbers is not a missing invoice. Each till reserves a block of numbers in advance so it can keep billing when the connection drops. Numbers reserved and never used stay unused, and they show up as gaps in the sequence. Every invoice that was actually issued is in these exports; a gap is a reserved block, not a hidden sale. There is a note to that effect at the bottom of the page you can point an accountant at.